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PRE-PROGRAM QUESTIONNAIRE & LOA
All of our requests are
meant to assist you in increasing the impact of Ron presentation.
Please let us know if any of these requests either create a problem for your meeting
planning or cause you concern. We will immediately work together to create
your desired outcome.
I. LETTER OF AGREEMENT
b. Mailing Address:
c. Name and title of contact person
d. Phone number of contact person
e. Date of program
f. Place program is to be held
g. Title of Ron's program
h. Agreed speaking fee for program [Approved
itemized expenses billed separately]
i. Signature of acceptance
II. THE PROGRAM
a. What is the theme and purpose of this meeting? (i.e., annual, awards, regional, etc.)
b. What are your specific objectives for Ron's presentation?
c. What particular issues do you want Ron to discuss during the presentation?
d. Are there any sensitive issues that should be avoided?
e. Who will introduce Ron?
f. Will there be a coffee break?
g. What takes place immediately before and after Ron's presentation?
h. Who are the other speakers on the program with Ron (if any), what are their topics?
I. Please list two or three people who are
well known and well liked who we can "pick on" (in fun). What is their
title? What is particularly interesting or funny about them? Would you please
give us their names and phone numbers. Ron will call and visit with them
to get a better feel for your group! (This is very important! Questions? Call
j. Do you have any other suggestions to
help Ron make this program your best ever?
III. AUDIENCE ANALYSIS
a. Number of attendees?
Are their spouses invited?
b. Number of men?
c. What are the job responsibilities of the audience members (executive, front line, etc.)?
d. What are the names and titles of
your top people who will be at the meeting?
IV. GENERAL BACKGROUND
a. What are some current challenges
experienced by your industry, organization, people?
b. What areas are ripest for improvement?
c. What are the most significant events
to have occurred in your industry, organization or group in the last year?
d. Please share with us any
"industry color" or "in-house" jokes.
e. Is there any other information Ron should know before addressing your group?
Please send any material you feel will help Ron get to know your organization better. (i.e., newsletters, trade publication, material from last such meeting, list of officers, etc.)
V. ROOM SET-UP REQUESTS
Additional Tips And Suggestions To Help
Maximize Your Meeting Room Set Up:
VI. ON-SITE LOGISTICS AROUND YOUR
Are there any special
events/dinners/receptions you would like Ron to attend?
Type of function:
VII. RON'S HOTEL
a. Hotel where Ron will be staying:
b. How far is the hotel from the
c. Is your meeting being held at?:
Distance from hotel to meeting site:
d. Ground transportation from airport to the hotel. Will Ron be
Met at the airport
Take a cab
Rent a car
e. Emergency contact name:
· Business phone #:
· Cell phone #:
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